Enhanced Sick Pay Configuration

1. Switching on Sick Pay Configuration
2. Creating an enhanced configuration
3. Setting: Don't pay sick unless a fit note has been added
4. Full Time Weekly Hours
5. Units
6. Look-back Period (Months)
7. Setting: Use Waiting Time
8. Tiered Sick Pay
9. Assigning Enhanced Sick Pay to a person or post
10. Viewing enhanced sick pay allowances on personnel records

Switching on Enhanced Sick Pay Configuration

Enhanced Sick Pay is a feature available within People+.

Please reach out to our support team to request enhanced sick pay to be enabled.

Creating an enhanced configuration

1. Open Configuration > Sick Pay Configuration
    
   
   
2. To create a new enhanced configuration, ensure you are on the 'Enhanced Sick Pay' tab, click the 'green plus button' next to the 'Configuration Name' heading.
    
   
3. Your new configuration will open, and you can begin to set up the sick pay approach for your organisation.
4. Once you have created a new sick pay configuration, you can choose a unique name, specify the FTE weekly hours/units and define your rules & tiers for how pay should be calculated.
    
   

Setting: Don't pay sick unless a fit note has been added

This option aligns with what you have defined in Configuration > Default Settings > Defaults, as the "Days before Fit Note is required".
 

 
✅ When enabled, no sick leave will be paid after your defined "days before Fit Note is required" until a fit note is recorded against the sickness episode that covers the appropriate period. Once a fit note is added to the sickness adjustment, it will recalculate based on the date on the sicknote, including backdating if necessary. 
 
❌ When disabled,  sick leave will be paid in line with the assigned configuration regardless of your defined "days before Fit Note is required" or if a fit note has been recorded against the sickness episode, covering the appropriate period.

Units

Configurable in both days & hours, this allows you to align your approach to sick pay calculation with your staff members' units of leave.

Full Time Weekly Hours

Similar to annual leave configuration, here you will define what the FTE (full-time equivalent) is for those who will reference this sick pay configuration.

Look-back Period (Months)

The period that should be referenced when calculating & recalculating the value of adjustments, based on your tiered sick pay set-up.

Use Waiting Time

The amount of time for which no sickness is paid. This setting will also follow the units you have selected, either days or hours.

Waiting time is also prorated based on the individual's contracted hours.

Tiered Sick Pay

In this section, you will configure: how many years someone should have worked for your organisation before they are entitled to sick pay; what percentage of pay they are entitled to, and how many hours or days (depending on how your units are configured) are in each tier.

Years of service indicate when pay should start, for example, if no sickness is paid for the first three months, the first tier will be 0 years and 3 months.

1. Click the green plus button to the right of 'tiered sick pay'.
    
   
2. Enter the start of the tier you are looking to create, then press the green plus button to add a level within this tier.
    
   
   
   Years & Months: This is when the pay level will begin.
   Levels: This is the number of days or hours that should be paid and at what percentage.
   
   In this tier, no sickness will be paid for the first 6 months from an individual's start date. From month 6 to 1 year, the first three days of sickness will be paid at 100%.
3. You can then continue to build your tiers and levels.
   
   
   From 1 year onwards, 5 days of sickness will be paid at 100%. After this, 5 more days will be paid, but at 50%. Once you have finished building your tiers, your sick pay configuration will look something like this...
    
   
   For the above configuration:
   
   1. All sickness is paid regardless of whether a fit note is added to the episode. 
   2. Sickness is measured in days.
   3. Tiers consider a 12-month history of sickness to calculate entitlement.
   4. No waiting time is used, and sickness is paid (at the appropriate tier) from day 1.
   5. (Tier 1) The first 6 months will be unpaid; from 6 months to 1 year, three days of sickness are paid at 100%, further sickness is unpaid.
   6. (Tier 2) From 1 year to 3 years, five days are paid at 100%, five further days are then paid at 50%.
   7. (Tier 3) From year 3 to 5, ten days are paid at 100%, ten further days are then paid at 50% and a final five further days are paid at 20%.

Assigning Enhanced Sick Pay to a post or person

Post

To roll out a sick pay configuration to everyone with a certain post...

1. Go to Personnel > Post Manager
2. Find your post and edit it
3. In the Details section, choose a configuration from the Enhanced Sick Pay configuration
   
   
4. Press Save or Save and Exit
5. You will then be asked to confirm if you would like to change the configuration on personnel records which have this post.
    
   
    
   ✅ Yes: This will override existing configurations for any personnel with matching units and recalculate their sick pay allowances. Only unlocked sickness adjustments within the look-back period will be recalculated.
    
   ❌ No: Personnel records that already have this post assigned will not have their sick pay configurations updated or sickness adjustments recalculated.
    
   ℹ️ Anyone who you assign this post after this point, will have your selected sick pay configuration automatically assigned to them, should you select no.

Person

To assign or change a sick pay configuration on an individual's record...

1. Go to Personnel > Personnel Manager
2. Search for the member of staff and edit their personnel record
3. Go to Posts > select their post > Details
   
4. In the Details section, choose a configuration from the Sick Pay dropdown menu
    
   
   
   You will only be able to select configurations that have the same units as the individual.
   
   💡 Find out more about leave units.
5. Press Save and the personnel record will be refreshed

Viewing Enhanced Sick Pay Allowances in Personnel Records

In Personnel Record>Posts>Sick Leave> Enhanced Sick Pay , if you have the correct administrator permissions, you can view the remaining Enhanced Sick Pay allowances.

On this screen, you will see the different tiers of your enhanced sick pay, and how much allowance is remaining for each tier.