Statutory Sick Pay Qualifying Days & Allowance Calculation

1. Personal SSP Allowance
   1. Transferring allowances between posts
   2. Viewing remaining SSP allowances
2. Qualifying Days
   1. Manually adding or changing qualifying days
   2. Use previous 2 pay periods for SSP Average Weekly Earnings calculation
   3. Calculation: Leave Units in Days
   4. Daily Working Hours
   5. Daily Working Hours for contract changes
   6. Calculation: Leave Units in Hours
   7. Calculation: Leave Units In Hours (use qualifying days instead of hours)
   8. Calculation: Leave Units in Hours with zero contracted hours
   9. Default Qualifying Days in Post Manager
3. No sickness for 56 days

Personal SSP Allowance

SSP Allowances are managed per post. 

Transferring allowances between posts

Should a member of staff be assigned a new post, such as a promotion from Administrator to Senior Administrator and the SSP Allowances should transfer, you can do this by assigning the individual their new post, ending their current one and using the 
Post End Wizard.

Viewing Remaining SSP Allowances

1. Go to Personnel > Personnel Manager
2. Find and edit the individual's personnel record
3. Go to Posts > select their post > Sick Leave > Statutory Sick Pay
   
   

Qualifying Days

Qualifying days are the number of days a person is typically expected to be working per week.

The default number of qualifying days is 7.

Manually adding or changing qualifying days

You have the option to add, edit and delete qualifying days with the appropriate start & end dates. To add a new number of qualifying days...

1. Click the green plus button in the Qualifying days window
    
   
2. Enter the number of days, start date and if required, end date and press save
    
   

To edit an existing number of qualifying days...

1. Click the blue pencil button in the Qualifying days window
    
   
2. Update the number of days, start date and if required, end date and press save
    
   

To delete an existing number of qualifying days...

1. Click the red cross button in the Qualifying days window
    
   
2. You will be asked to confirm if you want to continue, as deleting the record will recalculate any unlocked sickness adjustments.
    
   
3. Once you press Yes, the Qualifying days will be removed and the previous record made active.

Use previous 2 pay periods for SSP Average Weekly Earnings calculation

By default, RotaMaster will use the standard eight week period when calculating if 80% of average weekly earnings is below the current weekly rate.

If your organisation calculates this based on two pay periods, you can apply this setting in the individual's personnel record.

1. Go to Personnel > Personnel Manager
2. Find and edit a personnel record
3. Go to Posts > select their post > Statutory Sick Pay
    
   

The pay period end can be configured per person or for the organisation.

To change this for all personnel records...

1. Go to Configuration > Default Settings > Defaults and look for Pay Period End
    
    
   If your pay period end is set to 12, this will mean that your pay period is the 13th to 12th every month
2. Amend the pay period end accordingly and press save

Calculation: Leave Units in Days

If someone's leave units are in days, the SSP allowance will also be calculated in days.

The calculation is...

Qualifying Days x 28 weeks = Remaining Allowance 

4 x 28 = 112 days

Daily Working Hours

If someone's leave units are in days, you have the option to use Daily Working Hours to define the Qualifying days. 

Daily Working Hours for contract changes

If you select Use Daily Working Hours for Qualifying Days and the member of staff has had a variety of contract changes, these will automatically be reflected in the Qualifying days and allowance calculation.

In this example, Lucy has had a contract amendment applied, which also included a change to daily working hours. This is reflective in her Qualifying days with this setting enabled.

If someone works less than full time but across five days, their qualifying days are still calculated as five.

Calculation: Leave Units in Hours

If the individual's leave units are in hours, the SSP allowance will also be calculated in hours.

The calculation is...

Contracted Hours x 28 weeks

Calculation: Leave Units in Hours (Use Qualifying Days instead of Hours)

For individual's who have their leave units set to hours, if you require that their allowance is in days, you can apply this setting to adjust the calculation and either manually adjust qualifying days or use daily working hours.

To do this...

1. Go to Posts > select their post > Statutory Sick Pay
    
   
2. Select Use qualifying days instead of contracted hours to calculate SSP allowance
3. You will then be able to apply qualifying days or use daily working hours
    
   

 

Calculation: Leave Units in Hours with zero contracted hours

For members of staff who have zero contracted hours, and their leave units are set to hours, the SSP allowance is calculated based on...

Qualifying Days x 28 Weeks

Default Qualifying Days in Post Manager

To ensure that the correct approach to qualifying days is applied as standard, you can configure Post Manager with the relevant settings for your organisation.

1. Go to Personnel > Post Manager
2. Find and edit a post
    
   
3. Scroll down to the Information section and look for Qualifying Days
    
   
   
   Here you have the option to set a number of qualifying days; use daily working hours and use 2 pay periods for average weekly earnings calculations.

 

No sickness for 56 days

If a member of staff has no sickness recorded for 56 days, their SSP allowance will reset.

Changes to how allowances reset will happen automatically and always take into account...

• Changes to contracted hours
• Changes to daily working hours
• New posts where the allowance has been transferred via the post end wizard
• Changes to qualifying days