How to allow staff with zero hours contracts to accrue annual leave
People+ and Leave+ only
1. How is the annual leave calculated?
How is the annual leave calculated?
Annual leave can be accrued for staff members with a zero hour contract. This is calculated by adding a percentage of all approved shifts a staff member has worked to their annual leave allowance. This allowance will always be recorded in hours.
The percentage used to calculate the amount of leave accrued is set in Configuration > Default Settings > Defaults
To activate annual leave accrual in the system go to Configuration > Default Settings > Options > Leave and Adjustments and tick the setting for 'Accrue annual leave for staff with 0 hour contracts for leave years starting on or after 1st April 2024
Once this setting is ticked you will need to make sure any staff members you want to be able to accrue annual leave this way has 0 recorded as their contracted weekly hours, to do this follow the steps below.
Leave+ Contracted Hours
If you are a Leave+ customer contracted hours are set up in Personnel Record > Rota > Rota Settings:
People+ Contracted Hours
For People+ customers contracted hours are set in Personnel Record > Post > Contracts > Edit Contract:
💡If you have staff with 2 Posts annual leave will only be accrued for any of those with 0 contracted hours
Approving shifts
Staff members will only accrue annual leave on Approved Shifts, to approve a shift go to Rota > View Rota and find your shift(s).
Select your relevant shift(s) and click Staff Pay Functions > Approve Shifts on the icon bar:
💡Multiple shifts can be selected by pressing and holding Ctrl and clicking the required shifts
Once a shift has been Approved you will see a green tick in the Approved column:
Your chosen percentage of the length of this shift will then be added to your staff members Annual Leave Allowance ready to be used.
✋If any shifts become Unapproved the allowance will then be removed from your staff members balance until the shift has been re-approved.