Staff Pay Groups - Unsociable Hours

Staff Pay Groups - Unsociable Hours

This article only applies to RotaMaster People+ customers. 

Staff Pay Groups are used to work out how many unsociable hours staff have worked for the purpose of pay unsociable hours enhancements. They are configured and then assigned to staff posts.

The groups outline;

• Which hours of each day (Mon-Sun) count as Sociable Hours - or whether the whole day should be classed as unsociable.
• What % of a shift must fall outside of those Sociable Hours before the whole shift is classed as unsociable.
• Which hours during Bank Holidays should be classed as Sociable - or whether the whole day should be classed as unsociable.

Staff Pay Groups are configured under Finance+ > Staff Pay Groups.  To add a new Staff Pay Group, click the green plus button on the left hand side;

This will open the following window. Complete the fields;

• Name for the Staff Pay Group.
• Unsociable Hours % of shift that must fall outside of sociable hours before the whole shift counts as unsociable
• Set as default Staff Pay Group is no longer used.

Then, to configure Sociable Hours for this group click on the group name on the left hand side;

Click on a day of the week/Bank Holidays to configure the Sociable Hours for that day and then configure the hours down at the bottom of the screen using the Social Start and Social End clocks. Any hours outside of the selected times will be classed as unsociable for any staff assigned to this Staff Pay Group.

Click here to find out how to configure the system to recognise when Bank Holidays will occur.

Once configured, the Staff Pay Group can be assigned to staff in two different ways;

• Staff Pay Groups  can be assigned to Posts in Post Manager. All staff with that post will be assigned that Staff Pay Group. Click here to find out how.
• Alternatively, they can be added to individuals on the right hand side of the Staff Pay Groups screen.

Either use the Search function to find a staff member or use the Rota Groups/Teams tree to find the appropriate team,  then click the green plus button on the right hand side, which will open the Add Person box.

The Staff Group, Rota Group and Team will pull through from the selections made elsewhere on the screen, but can be changed if required.

The Person dropdown will display all staff in the selected team. Select a Staff Member and then use Person Post(s) to select the Post that this Staff Pay Group should apply to. Click Save.

This person's post now has a Staff Pay Group assigned to it and any shifts that they work will be exported in the Staff Pay Run.

Navigate to Rota > View Rota > Click the shifts you need to bulk update > click the icon with the three people on the far right > click 'Bulk Update Element'

The selected shifts must have the same start and end times and have a confirmed person who is in a Staff Pay Group for this option to be available. 

To edit any part of the shift within the Bulk Edit Shift Elements screen, click the element of the shift you wish to update, click the blue pencil icon and 'edit shift element' will appear on screen.  Make your necessary amends and click Save. 

The below example is an example of the two shifts having the break of 20 minutes updated to 30 minutes. 

You will see in the first screen the shift times have been updated from 08:12:19 to 08:00, 11:59, the break has increased to 30 minutes, and the second part of the shift has been edited from 12:40 - 16:59. All elements in the shift have been edits to account for an increased break time, ensuring the shift duration and total element duration both total 9:00 hours.

If the durations do not match it will not let you save you edits, however this would only be something you need to consider if/when amending a break duration. If you are just amending the start and end times of the shift elements the total element duration should remain the same as your shift duration.